Herb Tyson…

This is my Word and Office 2007 blog. From time to time, I’ll write about more general computing themes. If you need a book or consulting services, please visit my blatantly commercial main web page, http://www.herbtyson.com and buy a book or two.

For questions about the Word 2007 Bible, you’ve come to the right place.

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Written by Herb Tyson, John Walkenbach, Faith Wempen, and others.
Available in May, 2007.

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21 Responses to Herb Tyson…

  1. Belladurham says:

    Herb: Nice to find you. Youve got some good stuff going here. I got a couple of questions for you, if you wouldn’t mind too much. I am currently in college finishing up my Associates Degree. I am a non traditional student as I have three grown children and grandchildren. I love dogs and think I still love computers but after what I have been through I am not sure. I found your site from a series of events leading up to me needing to put in a trail version of Word 2007 to finish assignments in the courses. Both of the courses are online and because of having my system hacked into and reprogrammed, Dell restored it back to factory settings last week. Unfortunately not so for using my version of Word 2003, as I was never given a product key and its gets real nasty here. So I am writing to you BECAUSE I have spent about a week trying to figure out how to use this Word 2007. Oh boy I hope that you can help me, I have til May 7th to do an unbelieveable amount of work. Can you kindly explain to me for one: How do I open Word 2007? I have about five sites stored in my documents for Word 2007, they are all the starting pages for information, tutorials and stuff. I usually just go Start, and click on an Icon or a download, but I dont know why I am having this kind of problem…where is the starting page? And two: How can I convert a Word 2003 document stored in my virtual course (showing up as :Imported Resource 330675200630 and the course and the exercise and .doc)? I tried to do it but when I click on it, my computer shows a dialog box on the left top that asks me if I want to open or remove the file, when I click on open, another box opens that says the doc name and asks me what I want to do with it, choices had Word 2003 or browse, I tried to browse but I can not locate the open copy of this Word 2007. Now I know I have it, a supervisor from Dell loaded Word 07 into my computer about a week ago and I have been on it and tried to start to learn it. I need some help. I had downloaded DocSmartz PDF converter myself, but I do not know how to connect them together to run the conversion. Do you know? I think I also have a Microsoft version of a PDF convertor in the computer too somewhere. So I need to be able to also (convert an open office doc format) into a Word 2007 and Word 2003, both ways I guess you’d say. I hope that this hasn’t been super confusing for you. I know I am super tired and gotto keep going to find this answer to start knocking out these assignments as fast as I can go. Thanks Belladurham I hope you GET THIS ONE! Peace Vicki

  2. herbt3 says:

    I’ll blog the answers as best I can, assuming I’ve understood the questions correctly.

  3. Eden says:

    Hiya – I tried to use this macro to turn off the auto date feature and I am not a VB expert so when I entered it into the macro area it will not work. I get an error message looking for an end sub.

    Can you please provide instructions from the beginning (i.e. where to go to insert the macro, how to insert the macro, etc.) that would be very help as the auto date feature is driving me crazing.

    Thanks ~ Eden

    Turning off Date AutoComplete in Word 2007
    In microsoft.public.word.docmanagement, someone complained that Word 2007 offers to autocomplete days, months, and dates. Someone responded by posting the following URL, http://office.microsoft.com/en-us/word/HA100997751033.aspx, which explains that it’s Word’s AutoComplete feature, and cannot be turned off. That would be fine–if it were actually true.

    As it turns out, there actually is a way to turn this off in Word 2007, the statement to the contrary in that article notwithstanding. If you run the following macro, date AutoComplete should no longer occur:

    Sub TurnOffAutoComplete()
    Application.DisplayAutoCompleteTips = False
    End Sub

    Or, if you prefer a toggle, replace False with Not(Application.DisplayAutoCompleteTips).

    The problem was that AutoText autocomplete was causing problems in the Office 2007 beta because of the way Building Blocks were implemented. So, autocomplete for AutoText was removed. In Word 2003 and earlier, the autocomplete checkbox control both dates AND AutoText. In Word 2007, they disabled autocomplete for AutoText, but left it enabled for Dates.

    At the same time they removed the checkbox from the interface, they nonetheless left the command in the object model. Hence, you can use this command to turn off the parts of autocomplete that were NOT removed.

  4. askingwhy says:

    My issue is with footers and page numbering. I have a custom footer and I can insert the page number, but how do I include the number of pages? I tried selecting one from the horrible looking pre-done footer formats and it counted the number of pages in the whole document, not in the section and it put the page numbering in the wrong place. I tried to move it, but I could not. Is there a key stroke for inserting the number of pages? How do I get word 2007 to insert the number of pages for a section, in the location that I select?

  5. herbt3 says:

    The number of pages can be included in a footer by using the numpages field. While there are pre-fab footers and headers, most experienced Word users prefer to create their own. While in the footer, press Ctrl+F9 to insert field characters {}, and type numpages inside the braces; then press F9 to update the field so it displays the number of pages. For the number of pages in the section, use sectionpages instead of numpages. You can press Alt+F9 to toggle field code display on/off. For Page 1 of 7, this would display as:

    Page { page } of { numpages }

    or

    Page { page } of { sectionpages }

    So… your existing custom footer would have just { page }. Once modified, it would look like one of the above (perhaps). After creating a field manually, always remember to update it by pressing F9, otherwise, it will display as blank.

    Good luck!

  6. Wade Alexander says:

    Hi Herb,
    Yesterday I encountered a problem with page numbers. Instead of the number showing there was a place in the footer to enable editing.
    I found the simple solution on the MPV sitealt+f9. Why is this simple solution not in your Word 2010 Bible?
    Your book is very useful, except there are some unknown simple ways to work that are not there.
    Wade A

  7. herbt3 says:

    Hi, Wade,

    Thank you for your comment.

    The command is called “Toggle Field Codes,” and can be found on pages 195,317, 372, 374, 392, and 557. When you tried to find it, where did you look in the index? Knowing where someone who doesn’t know what it’s called might look for it can help me make the index more useful next time, since this useful and simple tool is essential for anyone who does more than the very basics in Word. That’s the biggest problem in a program as complex as Word: how does someone find a particular command when they don’t know its formal name (or even that it exists).

    For my own purposes, I also assigned this command to the F10 key (whose default function isn’t something I ever use), so I can toggle field codes with a single finger.

    Herb

  8. Wade Alexander says:

    Hi Herb,
    Thanks for your reply. I just now opened it. Fields? That is a new term for me. I checked all of the entries you list but none of them offer the solution I found on-line. I need to study your chapter 21. I did not know that the footer is a “field.” I see almost two pages of references in the index for fields. I looked in Headers and footers –page numbers. That was what I was working on. p 348 did not have what I was needing.
    The list of keyboard shortcuts has a listing for fields, but I didn’t know about fields.
    Thanks
    Wade Alexander

  9. herbt3 says:

    Footers aren’t fields, but they often contain one or more fields. Word uses fields to insert things like dates, page numbers, table and figure numbers, and cross references.

    To see what’s involved, in a blank document, press Ctrl+F9 (insert field). This will insert field braces that look like this: { }. Next, inside those braces, type the word “date”, without the quotes. Then, with the cursor anywhere inside the field braces, press F9 (update field). Today’s date will appear. Press Alt+F9 (toggle field codes), and you’ll see { date } again. Replace “date” with “time”, press F9 (update) and you’ll see the current time.

    Other popular fields include “page” (for the current page number) and “numpages” (for the number of pages in the document). Together, these often are used for creating “Page x of y” numbering schemes in headers or footers.

    I hope this is helpful.

  10. I finally made the big leap and changed from Word 2003 to Word 2010. Because I have a lot of customizations, I couldn’t stomach Word 2007. Thank you for your book the Word 2010 Bible. It has been very helpful to me … and I haven’t finished it yet. I found enough value in it, though, to add links to it on Amazon on many of my pages where I thought it could help my readers.

    Thank you for all you have done for the community of Word users.

  11. Woody’s Office watch seems to disagree with you about Master Documents. I don’t have the knowledge to take a side but have continued with my recommendation to use them about like you would use Anthrax – if you have a really good reason and take precautions maybe you’ll be OK.
    http://news.office-watch.com/t/n.aspx?articleid=1396&zoneid=12
    http://www.addbalance.com/word/masterdocuments.htm

  12. herbt3 says:

    If WOW says it’s safe, I hope users who discover otherwise hold them accountable.

    When I was beta testing Word 2007 and 2010, I asked the beta team whether the MD feature had been fixed, and Microsoft indicated that they had deferred any fixes or improvements. Indeed, I put the Master Document feature through the paces, falsely hoping that the more robust .docx format would provide protection against corruption. Invariably, document corruption occurred–not always immediately and never predictably, but usually within a day or two.

    There might very well be people who use the feature without problems. In my experience, using Master Documents is slightly safer than using anthrax, in that the former probably never killed anyone. But, I suspect it has made some users consider homicide… 😉

  13. Page 62 directs the reader to “Jump to Appendix A…”. My copy does not have an Appendix A. What do I do?

  14. herbt3 says:

    That’s a vestigial reference that wasn’t removed during editing. We had planned an appendix, but ran out of room, so there is no Appendix A.

  15. fdtjr1 says:

    You have written about the problems with using master documents and after doing some experimentation I understand your concerns. What do you suggest in place of this for managing large documents other than using Share Point or the like? What did you use for your Word 2007 Bible?

  16. herbt3 says:

    Wiley did the publication. The actual book as I wrote it was in separate documents–one for each chapter. They use whatever they use to assemble for publication.

    For my consulting work, I frequently have documents of well over 200 pages, with many graphics and tables. Those are all in single documents.

    If you need to coordinate separate files as a single document, one approach is to use INCLUDETEXT fields in a “master” document (in quotes, because it’s not the same as Word’s Master Document feature). But, I would resort to this only for extremely large documents (maybe over 1,000 pages–with lots of tables and graphics).

  17. H2O Susan says:

    Herb! I’m so glad I found you. I have a problem that I hope you can help with. I’ve searched high and low and been unable to find a solution to this perplexing problem.

    I have a large Word 2007 document (when complete, it will be in excess of 500 pages). The document contains all of seven chapters, each with multiple section breaks to account for landscape tables and figures. Each chapter needs to have its own endnotes. I have no problem formatting the endnotes to appear at the end of the first chapter–numbered sequentially–by suppressing the endnotes for every section before their ultimate destination.

    When it comes to chapters 2-7, I’m stumped. No matter what I try, I can’t seem to get the numbering to work. I’ve tried restarting the numbering after each secton and suppressing the endnotes so that they move to the end of the chapter only to have each SECTION (within the same chapter) restart numbering. If I choose “Continuous”, the numbers restart beginning with the last number in chapter 1. So I either end up with: 1,2,3 … 8,1,2,3,1,2,3 … 17, etc. or 1,2,3 … 8,35,36,37, etc. I’m at a complete loss, and since I’m running a tightly secured system, I can’t edit code, which doesn’t matter, because macros and VB are not my strong point.

    I consider myself to be a fairly advanced user, but I just can’t figure this one out. Help!

  18. herbt3 says:

    It sounds like the fact you need section breaks within chapters is preventing you from doing what you want to do. Word offers two options for endnotes–end of the document versus end of each SECTION. Unfortunately, a section means everything between two section breaks, and not everything within a logical chapter.

    The only suggestion I can offer is to find some other method for achieving landscape orientation for the tables and figures that currently require landscape. One possibility would be to put each rotated table inside a text box, and then rotate the text box. The table will rotate with it. Figures can be handled the same way, or, if you insert them into the graphics layer (instead of in-line-with-text), they can be rotated.

  19. Ken says:

    Hi Herb, was there a fix for the style set: Kitts and Nevisl-866-745-0644St.
    Lucia… that appeared in Word 2007 when Office 2010 was loaded? Thank you.

  20. herbt3 says:

    I don’t recall seeing a fix for that issue. I don’t have Word 2007 loaded anymore, however, so I can’t be sure.

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