A while back, I published an article in Dian Chapman’s TechTrax about how to create a keyboard shortcut for pasting the contents of the clipboard as plain text. That article, entitled Paste Special Unformatted Text at Your Fingertips, was mostly about Word 2003 and earlier. Here’s a quick update on how to do the same thing in Word 2007 and the upcoming Word 2010.
Word 2007 and Word 2010
There are several ways to accomplish the underlying goal. If you want unformatted text to be the default when you press Ctrl+V, click the Office button and choose Word Options ? Advanced. In the Cut, Copy, and Paste section, set the first four Paste options to Keep Text Only, as shown here. If you ever want a different action, then you’ll need to use Paste Special, which is assigned directly to Alt+Shift+V in Word 2007 and 2010.
Another method is to assign the following macro to the desired keystroke:
Selection.PasteSpecial Link:=False, DataType:=wdPasteText
Yet another method requires three keystrokes, starting with Word 2007 and Word 2010’s, Paste Special keystroke: Ctrl+Alt+V. So, using this method requires that you press Ctrl+Alt+V, tap the “u” key, and press Enter.
Word 2010 Only
In Word 2010, there finally is a dedicated built-in command that can be assigned directly to the keyboard, without need for an intervening macro. If you’d like to have a “paste text” keystroke while leaving the default paste keystroke intact, then assign the PasteTextOnly command to the desired keystroke. Shown here, I’ve assigned it to Ctrl+Shift+V, no longer using the macro I’d been using for the previous ten years.